Contractors

Welcome to your new assignment

If you’re already working with us or you’re about to start an assignment then you’re in the right place. If you’re looking for your next contract or you’re a contract worker looking to nominate an agency for your new contract, then get in touch.

Once you’ve started your assignment, we’ll send out the relevant information via email, as outlined below. We’ll also ask for all the necessary documentation we need for compliance.

Timesheets need to be submitted AND authorised by 1700 on a Monday*

Jump to:

Our online timesheet system

Requirements prior to commencing an assignment

Guide to getting paid

Guide to claiming expenses

Our online timesheet system

Our online timesheet system is what we use by default at the commencement of an assignment. It is a flexible, user-friendly system which we find suits most of our customers’ needs. If using this system it is advisable where possible to select multiple authorisers so that timesheets are still authorised when the main contact is unavailable.

We understand this system does not suit everyone so we have other solutions available which can be discussed with our administration team by calling 0113 2346047.

Step 1 – Logging In

You will receive your introductory username and password. Enter these details in to the box shown below then click sign in.

Step 2 – Dashboard and Timesheet updating

After logging in you will be taken to the dashboard view, select the relevant timesheet and enter your hours.

Step 3 – Getting your timesheet authorised

When you have completed your timesheet for the week click ‘submit’ timesheet. You will be able to select from a pre-approved list of authorisers.  Select the relevant person from the drop down list and submit.  The authoriser will then receive an email with an encrypted link that will allow them to sign your timesheet electronically.

Requirements prior to commencing an assignment

If you are working PAYE through Calibre:

• Your P45 or completed Starter Checklist
• Your bank details
• Personal contact details (including full address)
• Your signed registration form 
• Copy of your passport or other proof of right to work in the UK
• Signed contract
• Names and contact details for two referees

If you are working as a Limited Company or via an Umbrella

• Copy of your own/umbrella company’s Certificate of Incorporation
• Company Contact details (including full address)
• Copy of your own/umbrella company’s VAT registration certificate (if applicable)
• Copy of your own/umbrella company’s bank details
• Your signed registration form 
• Copy of your passport or other proof of right to work in the UK
• Names and contact details for two referees

Guide to getting paid

Our deadline for processing timesheets is 5pm on Monday* and payment will be received by your/your umbrella company’s bank account on Friday.

Any timesheets inputted and authorised after this time will be paid the following week subject to them being authorised by the subsequent deadline. It is your responsibility to ensure that your timesheet has been authorised.

We will also need to receive an invoice from your own/your umbrella company corresponding to each timesheet. Please use timesheets@calibresearch.co.uk when sending your invoices to us.

*May differ around public holidays.

Guide to claiming expenses 

If you accrue expenses (billable to the company you are working on behalf of) you must claim these back by completing an expenses form, providing corresponding receipts or completed mileage log. This form must also be signed by an authorised signatory.

These receipts MUST be sent to Calibre Search by emailing scanned copies to timesheets@calibresearch.co.uk.

If receipts and a signed expenses form are not provided we will not be able to refund your expenses claims.

You will be sent an expenses claim form at the commencement of your assignment; if you require an additional copy please contact your local office.